Last day of 2010, Happy New Year!

December 31, 2010...Happy New Year everyone!

May this be the beginning of a wonderful year!

Make it a great Friday. Be safe this New Year's Eve, enjoy your weekend and until we talk again.

Debbi

Customer Service from a Marketer's Point of View

I have been a lifelong customer of American Airlines. A frequent flyer, credit card holder, miles gifter--you name it. I started flying AA because they had direct flights into St. Louis, where most of my family lives. From there, I started to accrue miles, and soon enough, I booked all of my travel on AA. It became a habit. I knew their routes, the layout of their planes, and how to navigate Dallas Forth Worth airport like a local. In performing arts terms, I was a long time subscriber. That is until now.

My flight from St. Louis to Washington, DC was canceled the day after Christmas due to weather (even though DC didn't receive any snow, and my plane was at the airport ready to take off). I was informed by a robo call, which also told me that I was rebooked for a flight 26 hours later. The message ended by instructing me to call AA reservations if I had any questions or concerns. Knowing that I had to be at work the next day for two interviews with major media outlets, I tried calling the number given. After being hung up on four times, the automated telephone system said "we are experiencing high call volume. If you would like to speak with an agent, please call back later." Knowing that I wouldn't be able to speak with a human, I tried working out my problem on the AA iPhone App and on their website, neither of which were designed to handle cancellations. My last option was driving an hour and a half to the airport, which I did only to be met with an apologetic but complete ineffective gate agent. So with no other option, I boarded a flight 26 hours later, however I decided I would no longer be an AA subscriber.

As marketers, we know that it costs significantly more to attract new customers than it does to retain them. Customer service is one of the easiest ways to create brand champions or to drive loyal customers away. As the economic crisis continues, we are all being forced to examine our expenses and improve ROI. So here are some thoughts on customer service as a marketing tactic to reduce churn:

1. When dealing with a customer service complaint, take a holistic view of the customer. At Arena Stage, we are fortunate enough to have a robust database that allows us to see a holistic view of our patrons. Each time a patron comes into contact with our company, it is recorded. Any employee can log into the database, and see a lifetime's worth of interactions. Like most companies, Arena Stage has policies and procedures, however our greatest asset is the excellent judgment of our front line staff. They are instructed and empowered to thoroughly review a patron's file, and to depart from most policies and procedures if necessary to retain loyal customers. I would rather waive a $10 exchange fee for a longtime subscriber every once in awhile than spend ten times that finding a new subscriber. Senior managers must allow front line employees the flexibility to take care of highly valued customers.

2. Track all customer service issues, and start to look for a pattern. Each time a customer complains, be it to front of house, box office or anyone else, the complaint should be logged into your database and tracked. Every Monday morning, senior members of the Arena Stage staff are sent a CSI (customer service issue) report listing all the complaints that came in the previous week. These complaints are then put into a spreadsheet, sorted into categories and analyzed for any visible patterns. If the same issue continues to come up, you can bet that there are ten times the number of frustrated patrons with the same issue who haven't complained. It is then your responsibility to proactively address the issue swiftly to prevent future patrons from having a similar disappointing experience with your company.

3. Be proactive, rather than reactive. The best service comes from proactive management of customer service issues. Instead of relying exclusively on complaint tracking and analysis, be proactive and solicit opinions. Send customer satisfaction surveys. Benchmark numerical responses from year to year, and ask open ended questions. Aggressively solicit customer service issues and correct them before others have to experience them. In addition, if you notice a customer has experienced a problem, try to contact them before they contact you. We ask our house managers to get the names of all patrons who share complaints and/or concerns. This allows us to follow up with the patron and suggest a solution, apologize or offer some form of compensation before they contact our box office. Imagine receiving an apology and a compensatory offer from a box office before you even contact them to report an issue.

4. Even small gestures go a long way. After doing a little research on airline customer service, I was reminded by Time Magazine's Richard Zoglin in his article "The Airlines' Customer Complaint Lines: No Answer" that even small gestures go a long way. You might not be able to meet all the demands of an angry customer, but you should be able to offer a little something to most of them. A comp ticket to an under-performing show, a free drink at the bar, complimentary parking, an autographed poster or perhaps a handwritten response from your Artistic Director. In today's world of fast-paced, unfriendly, automated response systems to customer complaints, it shouldn't take much to stand out from the crowd. Differentiate yourself from your competition by making a small gesture to each upset patron.

By offering better customer service, you can reduce your marketing expenses by slowing down churn. Make it a priority to retain the customers you spent valuable time and resources attracting in the first place.

Resolve to Work Smarter

As we approach the end of the year, a reflective tone on our past performance often resonates. We often compare our actual performance to the goals we had set out for ourselves to see how we measured up.

Reflecting on the past year’s performance of what we did well and what we could have done better leads us to the question, “how can we do it better in 2011?“ Lessons learned from 2010 can guide us in the right direction for working smarter in 2011. Working smarter is very relevant as we remain in an era of increasing responsibilities and minimal budgets.

Explore these ideas to discover ways you can work smarter in 2011…

• Acquire the market and industry intelligence in order to become a “smarter” when targeting prospective customers
• How can you package products or provide relationship benefits to better engage current and new customers in a broader relationship
• Review internal customer data in order to expand balances and services per household through better targeting and more innovative profiling
• Review operational communication messaging in order to maximize retention or expand relationships
• Ensure your products and customer service are better than the competition

Looking over 2010 with a critical eye is important to discover ways that you can continually grow and improve your marketing. Using this information to work smarter will help us to deliver the results we all need to keep growing and reaching our goals.

Resolve to work smarter this year!

Jamie

Don't SPAM Your Fellow Social Network Community Members!

Ok, you decided to implement social media marketing. You have been actively engaging in LinkedIn, Facebook, Twitter and other popular sites. You carefully accept friend, follower, and fan requests. Then it hits you like a ton of bricks ... you’ve just been spammed by a ‘friend’!

Facebook and LinkedIn publish your email address on your user profile page for all your ‘friends’ to see. And many ‘social marketing barracudas’ use this personal information and decide that it’s fair game to now send you unsolicited, unwanted and un-opted in emails that are typically promotional in nature OR trying to get you to hire them for their services.

Remember, if you didn’t ‘opt in’ to receive someone’s promotional-type communications to your personal or business email address, than those emails are spam - plain and simple.

Don’t engage in this abusive practice.

If you wish to correspond with a fellow social network community member, use social marketing etiquette and either post to their wall or send them a direct message thru the social media community platform. For instance, Facebook has a way where you can ‘direct message’ friends so it’s private to that reader and not a public post for all to see. This way, you’re not invading this person’s privacy and sending correspondence to their ‘personal’ email address.

When I receive messages of this nature I not only pay them no creed as the user is typically inauthentic and desperate for business -- but I also un-friend the person immediately. So it’s a lose/lose situation.

This is a blatant disregard to the social community members as well as just bad marketing.

The 27th...and counting

Greetings!

Seems like yesterday when we started the countdown to 2010...right after Christmas last year!

Well...the countdown is now on for 2011!  Its the 27th...the calm that arrives after the Christmas rush will quickly dissipate and return to a chaos of the new year.

Enjoy the last few days of 2010, reflect on the year ending and look forward to the year beginning!

Cheers!

Bruce

Merry Christmas

Tis the season!

May peace, prosperity, and happiness be yours throughout the holidays and new year.

I would like to personally wish you all a very Merry Christmas.

Enjoy the time with your family over then next few days.

Debbi

‘Can Social Media Marketing Work For Me?’

I get many questions from clients asking me how to leverage social media for bonding and sales.

I believe, like any marketing tactic, you must first evaluate if this ‘channel’ is right for your business. Depending on your target market and mission, social media may not be for you.
If you determine that social media is a viable channel to at least test, then there’s little tricks for optimum results:

Engagement. It’s all about creating a community, interacting with your ‘triple F’s’, that is, Friends, Followers and Fans, and cultivating a cyber-relationships. Post insightful, thought provoking, and powerful editorial. Ask probing questions. Exchange witty and fun comments. With social media marketing, it’s all about relationship building and bonding.

Friend and Guru. You want to come across as both a friend AND expert. This can be accomplished by posting quasi-personal information or photos of your life and letting your triple F’s take a little peek into your world. It’s also posting strong messages, articles or recommendations that are relevant to your field … you’re expertise.

Marketing and Advertising. Uploading banner ads, offering free reports to encourage sign ups, having text links to squeeze pages or promotional pages are all creative ways to try and monetize your social media efforts. It’s also a good idea to implement a special auto responder series or segmented social media conversion plan to help expedite the sales process.

One-on-One Time. When you can, make an effort to respond to individual posts as well as send direct messages to individual followers. As a question. Convey birthday wishes. Discuss sports, family or other interests. Share a funny story. Personal communication goes a long way. People feel extra special through direct dialog. It will help them remember you above the many others they may be following on Twitter or FaceBook.

Which leads me to my next question that I get asked a lot, ‘which is better, Twitter or FaceBook?’

Personally, I like the diversity and flexibility FaceBook offers as opposed to Twitter. Twitter posts are limited to small amount of characters which makes bonding harder. In addition, I’ve found FaceBook followers more loyal than Twitter. Many people on Twitter follow people just to get that reciprocal follow and build their following. It becomes more about reciprocation, than about relevance. And since many of your Twitter followers may not be ‘relevant’ or targeted (i.e. ideal prospects), conversion may never occur or take longer than average. For all these reasons I’ve found in my own experience that FaceBook triple F’s are of better quality than Twitter.

But your experience may be completely different…so I suggest you test both social media platforms for yourself and monitor your followers (who they are) as well as conversions.

Good luck!